Finance Administrator

Permanent, part time, 18.5 hours per week (0.5 FTE, there is flexibility around how these hours are worked)

Band 2 – £25,804 to £28,031 per annum, £12,902 to £14,015 pro rata

About the Post

This role provides support to the Financial Management team – working closing with Finance Business Partners to:

• Ensure the accuracy of financial information within the University’s financial systems.
• Provide financial advice to Principal Investigators (PIs) and budget holders, including monitoring income, chasing payments, and resolving financial queries.
• Liaise with administrators and finance team members across the University to resolve queries and assist with month-end and year-end financial processes.
• Set up and maintain project budgets, ensuring accuracy and compliance with internal costings and financial regulations.
• Contribute to the review and improvement of financial processes and maintaining accurate financial records for audit purposes.

About the Team

The role sits within the Finance and Planning Directorate of the University. We are responsible for maintaining the financial sustainability of the organisation – working closely with other directorates as the Finance representatives, we:

• Ensure smooth operations through open communication and strong teamwork, fostering a friendly and inclusive environment.
• Are a group of highly committed professionals passionate about delivering accurate and timely financial support, empowering the University’s leaders to make informed decisions.
• Always look for ways to enhance processes, embracing change and innovation to better serve the University's evolving needs.
• Have a clear focus on excellence, striving to improve financial efficiency and contribute to the long-term success of the University.

About You

You will have:

• Strong attention to detail and accuracy in your work. Able to complete financial reconciliations, ensuring precision in journal entries, compliance with financial regulations, and consistent financial reporting.
• Excellent communication skills, able to liaise with colleagues and people at all levels.
• Organisational and time management skills: the ability to manage multiple financial tasks, meet deadlines, and handle conflicting priorities professionally.
• Problem-solving and initiative: the ability to address financial anomalies, propose process improvements, and work independently to resolve issues while seeking advice and support when necessary.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
• Flexible working, including family friendly policies.
• Competitive workplace pension scheme (USS) – with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
• Staff discounts at a number of local amenities in Ipswich.
• Discounted membership at Adastral Park Leisure and Sports
• Access to a range of high-quality learning and development opportunities
• Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Employee Assistance Programme (EAP).
• Staff recognition annual awards.

Closing Date: Friday 22 May 2026

Interview date/s: To be confirmed

For an informal discussion about the role, please contact: Ondrea Ward and email address o.ward@uos.ac.uk

Please see the Job Application Guidance to support your application.

Please note:

We recommend that you apply as soon as possible, even if the closing date is in the future.

Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.

We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.